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Client-Trainer Agreement 4 Week Cancelation Policy

Client-Trainer Agreement 4 Week Cancelation Policy

The following, when signed will constitute the full agreement between the Client, and Power Lift Fitness Personal Training.

Subject to the Term’s and Condition’s below, the named Personal Trainer (“PT”) will act as a Personal Trainer in the development of an exercise program during the agreed block of individual sessions (the “Service”).

This agreement will apply to all bookings of the Service with the named PT made by the Client.

The PT will use their skills and knowledge to design a safe programme of exercise that will take into account the personal goals, fitness levels and exercise likes and dislikes of the Client.

The PT will provide the coaching, supervision, advice and support that the Client may need to help achieve their goals. The Client’s progress will be regularly monitored and the program revised and adjusted accordingly.

The PT will provide all necessary equipment and will organise appropriate venues for all the training sessions.

All Client information will be kept strictly private and confidential. If the trainer requires further medical information from a practitioner the Client will provide such details.

It is understood between Client and PT that both will commit to the program and give 100% effort.

The Client is required to arrive 5 minutes prior to a training session so that a full session can be achieved each visit.

The Client is required to wear appropriate clothing and footwear. Clothes should be loose fitting and non-restrictive. Footwear should be comfortable and provide adequate support. Use all equipment gear that has been prescribed by medical/ allied health professional during sessions eg. ankle brace orthotics.

The Client is required to bring an appropriate water bottle, filled ready for the session and any sustenance required by the Client for pre or post session nutrition.

Health Screening Policy

All Client’s must complete a PAR-Q before commencing any exercise program. The Client may be required to provide a letter of ‘medical clearance’ from their GP. Please be aware a GP may charge for this.

Fee Charging Policy

In consideration of the Service, all sessions will be paid according to the session rates charged at the time of booking.

Payment for single session will be paid for at the end of the session. Payment for block bookings will be paid for in advance, with each individual session being booked on a week by week basis. Power Lift Fitness, reserves the right to change weekly session slots as necessary.

Payments are maid through Ezidebit through Direct debit Weekly on fridays. The Client understands that:

It is the responsibility of the Client to ensure that the dates and times booked are correct. To cancel a booked session, the Client must notify the PT either in person or by phone, text or email. In the event of cancellation by the PT, the PT is responsible for notifying the Client of any such cancellation.

The Client may be charged for sessions missed as follows:

Payments will continue over Christmas and all Holidays any sessions that can not be scheduled due to holidays that the PT or Client can not attend will be rescheduled before or after the Holidays period to insure sessions are not missed.

Client Responsibilities:

  1. The client agrees to follow the exercise program developed by the personal trainer to the best of their ability.
  2. The client acknowledges that it is their responsibility to inform the personal trainer of any health issues or medical conditions that may affect their ability to safely participate in the exercise program.
  3. The client agrees to adhere to the personal trainer's instructions during the session, including following safety guidelines, using equipment properly, and respecting the personal trainer's guidance.
  4. The client acknowledges that the personal trainer is not responsible for any injuries or health issues that may occur as a result of the client's failure to follow the program or instructions provided by the personal trainer.
  5. The client understands that consistent attendance and active participation are necessary to achieve the best results from the exercise program.
  6. The client agrees to notify the personal trainer in advance if they will be unable to attend
  7. a scheduled session. The personal trainer may require at least 24 hours notice to reschedule a session.
  8. The client agrees to pay the personal trainer for any missed sessions that were not canceled or rescheduled with at least 24 hours notice, unless the personal trainer agrees to waive the fee in exceptional circumstances.

Direct Debit Fees

  • One Time Setup Fee$2.20
  • Bank Account$0.00
  • Optional SMS Reminder$0.28
  • Visa/Mastercard0.00%
  • Amex0.00%
  • Failed Payment Fee $9.90
  • Failed payment re debits 3 days after failure

Cancellation Policy

  • By Client on more than 24hours notice - no charge/loss of session.
  • By Client on less than 24hours notice, Client able to rearrange and complete session in the same week - no charge/loss of session.
  • By Client on less than 24 hours notice, Client unable to rearrange and complete session in the same week - loss of session.
  • By the PT - no charge/loss of session.
  • 4 Weeks Notice for cancelation of services.

Refund Policy

If the Client is unable to continue the block of sessions for medical reasons, a refund may be available for unused sessions. The Client will submit a letter from their doctor clearly stating exercise restrictions prior to any refund being given. Refunds are not provided under any other circumstances.

If the client decides to cease training with Power Lift Fitness PLF there will be no refunds given for unused sessions. If the named PT leaves Power Lift Fitness, the Client will be allocated another Personal Trainer to complete the block of sessions with them.

Any alternative Personal Trainer will be suitably qualified and will be provided with their training history. Refunds will not be given on sessions that have to be rescheduled under any of these circumstances.

Risk of Exercise and Mitigation Plan:

  1. The Client acknowledges that exercise and physical activity carry inherent risks, including but not limited to: muscle soreness, muscle strains, joint sprains, joint pain, musculoskeletal injuries, heart attack, stroke, or even death. The Client agrees to assume these risks and waive all claims against the PT arising out of such risks.
  2. The PT will take reasonable steps to mitigate the risks associated with exercise. The PT will evaluate the Client's health history, fitness level, and physical condition to design an appropriate exercise program. The PT will also provide proper instruction on exercise form and technique, supervise the Client during exercise, and monitor the Client's response to exercise.
  3. The PT will modify the exercise program if necessary to accommodate injuries or health issues. If the Client experiences pain or discomfort during exercise, the Client agrees to inform the PT immediately. The PT will work with the Client to modify the exercise program to reduce the risk of further injury or harm.
  4. The Client acknowledges that it is their responsibility to inform the PT of any pre-existing medical conditions, injuries, or illnesses that may affect their ability to exercise. The PT will use this information to modify the exercise program and reduce the risk of injury or harm.
  5. The Client understands that the PT cannot guarantee that the exercise program will be completely safe or free from risk. However, the PT will take all reasonable steps to mitigate the risks associated with exercise and ensure the Client's safety. The Client agrees to follow the PT's instructions and advice in order to minimize the risks associated with exercise.

Late Arrivals

The PT is only required to wait for 20 minutes past the agreed start time. After this the PT may leave the premises and the Client will forfeit the amount for the session. If the Client, arrives within the 20 minutes the PT will complete the time left of the original session. No extra time will be given.

If the PT is more than 10 minutes late on arrival to the session, the Client can have a full hour from the time that the PT arrives (if convenient), or the Client can have the remaining time of the session added on to another session.

Declaration of Understanding

I, the Client, fully understand and agree to abide by the above rules and regulations. Before embarking on an exercise program I have completed the Power Lift Fitness Physical Activity Readiness Questionnaire and resulting processes. I also understand that I should inform my PT of any medical conditions that may not have been covered in the form and that I may be advised to visit my doctor prior to commencing the sessions.

I acknowledge that I have either had a physical examination and have been given my doctors permission to participate, or that I have decided to participate in the activity and/or use the equipment and machinery without the approval of my doctor and do hereby assume all responsibility for my participation and activities.

I release Power Lift Fitness, the PT and any other PT’s who train me from any liability for personal injury or other damage I may sustain whilst engaging in any exercise programme suggested by the Personal Trainer.

I acknowledge receipt of this agreement and confirm acceptance of the terms and conditions herein.

  1. Programing 1-2 Sessions a week $20
  2. Programing 3+ sessions a week $10


I acknowledge receipt of this agreement and confirm acceptance of the terms and conditions herein.
Client Name:
Client Name:
Power Lift Fitness PT Name:
Power Lift Fitness PT Name: